TimeChek

TimeChek is a web-based application system, which integrates HR, Time Attendance Management, and Security Biometric System into one out-of-the-box solution capable on running via intranet or cloud technology. The software is written in PHP and EXT JS programming language and its using MySQL as the database engine. Since the software is a web-based application, IT maintenance is also minimized, as it does not need installations per workstation to be used. Application is also compatible with any web browser technologies such as Google Chrome, Mozilla Firefox, Opera, Safari or Microsoft Edge.

TimeChek Time Management

  • Automate time and attendance for easier management.
  • More secure and help reduce and even eliminate payroll fraud.
  • Capture employee attendance across multiple sites.
  • Flexibility for data capture through variety of clocking options i.e Biometric,
  • Face Recognition and Proximity Cards.
  • Unlimited patterns for work shift, breaks, attendance policy can be defined.
  • Fully integrated with the employee self-service portal (ESS)
Specifications

Processor: Intel Xeon 3.0 GHz or equivalent or higher
Hard Disk: 200 GB SSD
Memory: 16 GB RAM or Higher
Operating System: Windows Server 2012 or later
Browser: Microsoft Edge, Google Chrome, Opera, Mozilla Firefox, Safari

System Flow

1. IdenCheck HR Management

  • Keeping track of employee information.
  • Make good use of data by making it accessible to the right people through a central system.

2. Time Management

  • Automate time and attendance for easier management.
  • More secure and help reduce and event eliminate payroll fraud.

3. Payroll

  • Workout payroll calculations quicker.
  • Automate certain tasks, such as year-end reporting.

4. Employee Self Service Portal

  • Empowering employees while minimizing the HR’s administrative work allowing them to focus more on the company’s human resources goal.

 

Modules

TIME MANAGEMENT MODULE

  • Attendance Settings
  • Holidays
  • Shift Schedules
  • Import Time Logs
  • Download Time Logs
  • Deleted Time Logs
  • Unrecognized Time Logs
  • Raw Time Logs
  • Daily Time Records
  • Time Log Filing
  • Change Shift Filing
  • Official Business Filing
  • Half day Filing
  • Leaves Filing
  • Overtime Filing
  • Rest Day Summary
  • Time Summary Per
  • Period
  • Process Time Sheet
  • Time Sheet Per Project

 

PAYROLL MODULE

  • Earnings
  • Allowances
  • Reimbursement Types
  • Deductions
  • 13th Month Rules
  • Payroll Factors
  • Pay Groups
  • Periods
  • Pay Item Schedules
  • Payroll Rates
  • SSS Table
  • PhilHealth Table
  • Pag IBIG Table
  • Regional District Office
  • Table
  • Residence Status Table
  • Tax Exemption Table
  • Tax Code Table
  • Tax Type Table
  • De Minimis Benefit Table
  • Pay Tax Type Table
  • Withholding Tax Table
  • Annual Income Tax Table
  • Payroll Entries
  • Payroll Adjustments
  • Payroll Variance
  • Loan Adjustments
  • Leave Conversions
  • Reimbursements
  • Year-to-Date Amounts
  • Email Payslips
  • Loan Entries
  • Loan Types

 

Reports

IdenChek (HRIS)

  • Certificates
  • Letters
  • Birthday Report
  • Cleared Employee Report
  • Contractual Report
  • Departmental Head Count
  • End of Contract Report
  • Manpower Roster Report
  • Employee Anniversary
  • Newly Hired Report
  • Newly Regularized Report
  • Recently Separated Report
  • Position Count Report
  • Employee Contact List
  • Employee Profile Report
  • Employee Master List Report
  • Department Master List
  • Employment Type Master List
  • Position Master List Report
  • Citizenship Master List
  • Civil Status Master List
  • Employee ID Type Master List
  • Contact Type Master List
  • Signatory Designation
  • Master List Report
  • Employee Group Master List
  • Employee Level Master List
  • Ethnicity Master List Report
  • Gender Master List Report
  • Role Master List Report
  • Salutation Master List
  • Team Master List Report
  • Relation Master List Report
  • Clearance Status Master List

 

PAYROLL

  • Payroll Register
  • Earning Register
  • Deduction Register
  • Payroll Transmittal Printout
  • Payroll Transmittal File
  • Payslips
  • Company Loans
  • Month to Date Payroll Register
  • Payroll Employer Contribution
  • Payroll Earning by Type
  • Payroll Denomination
  • Payroll Deduction by Type
  • Payroll Employer Contribution
  • Payroll Withholding Tax Remittance
  • Payroll Withholding Tax with Deductible
  • Payroll Withholding Tax with Deductible and Allowance
  • Payroll Taxable Earnings
  • Payroll Journal
  • Pay Summary
  • Variance Report Summary
  • Variance Report Detailed
  • Employee YTD Payroll Register
  • YTD Payroll Register
  • YTD Payroll Register (Detailed)
  • Year-To-Date Earnings Summary
  • Year-To-Date Deductions Summary
  • Master list 13th Month Report

 

GOVERNMENT

SSS Reports and Submissions

  • SSS Calamity Loan
  • SSS Emergency Loan
  • SSS Salary Loan
  • SSS Loan Detailed Report
  • SSS Loan Summary Report
  • SSS Remittance Printout
  • SSS Remittance Summary
  • SSS Salary Loans Diskette
  • SSS R3 Diskette
  • SSS EPF Diskette
  • SSS NET Monthly
  • Contribution List (MCL)

Philhealth Reports and Submission

  • PHIC Remittance Printout
  • PHIC PPRS Diskette
  • PHIC RF-1 Diskette

Certificates

  • Certificate of Employment
  • Certificate of Employment with Salary Remuneration
  • Certificate of SSS Employee Contribution
  • Certificate of Philhealth
  • Employee Contribution

Pag-IBIG Reports and Submission

  • Pag-IBIG Muti-purpose Loan
  • Pag-IBIG Housing Loan
  • Pag-IBIG P2-4 Printout
  • Pag-IBIG Remittance Printout
  • Pag-IBIG HUB
  • Pag-IBIG M1-1 Report
  • Pag-IBIG Premium
  • Remittance Diskette
  • Pag-IBIG Loan Payment Diskette

BIR Reports and Submission

  • Employee 2316 (W2)
  • BIR Alphalist – Terminated Employees
  • BIR Alphalist – No Previous Employer
  • BIR Alphalist – With Previous Employer
  • BIR Alphalist – Minimum Wage Earner
  • Annual Tax Summary
  • BIR Alphalist Diskette
  • Annual Tax Summary with Deductibles
  • YTD Annualized Tax