IDenCheK HRIS

IDenCheK is a web-based Human Resource Information System capable of maintaining employment records. This also reviews the performances of employees and keeps their profiles up to date. The system keeps data in one place and uses them to effectively manage your human resources.

  • Easily access, analyze, and report on details associated with human resources.
  • Make good use of data by making it accessible to the right people through a central system.
Specifications

Processor: Intel Xeon 3.0 GHz or equivalent or higher
Hard Disk: 200 GB SSD
Memory: 16 GB RAM or Higher
Operating System: Windows Server 2012 or later
Browser: Microsoft Edge, Google Chrome, Opera, Mozilla Firefox, Safari

System Flow

1. IDenCheK HRIS

  • Easily access, analyze, and report on details associated with human resources.
  • Make good use of data by making it accessible to the right people through a central system.

2. TimeCheK Time Management

  • Provides all the control and information needed to effectively manage employee attendance:
    – Ability to manage payroll
    – Handling employee absence
    – Request for time change
    – Separate overtime settings
    – Time log/biometric settings
  • More secure and help reduce and even eliminate payroll fraud.

3. PayCheK Payroll System

  • Making payroll and government compliance easy
  • Work out payroll calculations quicker.
  • Automate certain tasks, such as year-end reporting.

4. Employee Self Service Portal

  • Empowering employees to take control of their own time management while reducing HR administrative work. This allows the HR to focus more on the company’s human resources goal.

5. Reports

  • One-click generation of HR, Timekeeping, Payroll & Government reports

6. Integration

  • Integrated with 3rd party application or software

 

Modules

ADMINISTRATION MODULE

  • Company
  • Branches
  • Master Files
  • Addresses
  • Municipalities
  • Cities
  • Provinces
  • Regions
  • Areas
  • Countries
  • Branch Types
  • Approval Status
  • Entity Types
  • Document Types
  • Duration Types
  • Days
  • Transaction Status
  • Series
  • Series Formats
  • Signatory Setup
  • Security
  • Change Password
  • Security Questions
  • Account Policy
  • Password Manager
  • SMTP Setup
  • Users
  • Groups
  • User Types
  • Access Levels
  • Access Groups

 

HRM MODULE

  • Employees
  • Academic Levels
  • Award Types
  • Citizenship
  • Civil Status
  • Clearance Status
  • Contact Types
  • Departments
  • Educations
  • Employee ID Types
  • Employment Types
  • ESS Groups
  • Ethnicities
  • Equipment Types
  • Genders
  • Job Grades
  • Offense Types
  • Payout Types
  • Positions
  • Relationships
  • Religion
  • Roles
  • Salary Rate Types
  • Salutations
  • Schools
  • Signatory Designations
  • Teams
  • Work Locations
  • Courses
  • Training Courses
  • Leave Types
  • Leave Entitlements
  • Leave Accruals
  • Leave Forfeits
  • Leave Adjustments
  • Leave Earning Schedules
  • Leave Accrual Schedules
  • Leave Forfeit Schedules

 

 

Reports

IDenCheK Reports

  • Certificates
  • Letters
  • Birthday Report
  • Cleared Employee Report
  • Contractual Report
  • Departmental Head Count
  • End of Contract Report
  • Manpower Roster Report
  • Employee Anniversary
  • Newly Hired Report
  • Newly Regularized Report
  • Recently Separated Report
  • Position Count Report
  • Employee Contact List
  • Employee Profile Report
  • Employee Master List Report
  • Department Master List
  • Employment Type Master List
  • Position Master List Report
  • Citizenship Master List
  • Civil Status Master List
  • Employee ID Type Master List
  • Contact Type Master List
  • Signatory Designation
  • Master List Report
  • Employee Group Master List
  • Employee Level Master List
  • Ethnicity Master List Report
  • Gender Master List Report
  • Role Master List Report
  • Salutation Master List
  • Team Master List Report
  • Relation Master List Report
  • Clearance Status Master List

PayCheK Reports

  • Payroll Register
  • Earning Register
  • Deduction Register
  • Payroll Transmittal Printout
  • Payroll Transmitted File
  • Payslips
  • Company Loans
  • Month-To-Date Payroll Register
  • Payroll Employer Contribution
  • Payroll Earning by Type
  • Payroll Denomination
  • Payroll Deduction by Type
  • Payroll Employer Contribution
  • Payroll Withholding Tax Remittance
  • Payroll Withholding Tax with Deductible
  • Payroll Withholding Tax with Deductible and Allowance
  • Payroll Taxable Earnings
  • Payroll Journal
  • Pay Summary
  • Variance Report Summary
  • Variance Report Detailed
  • Employee YTD Payroll Register
  • YTD Payroll Register
  • YTD Payroll Register (Detailed)
  • Year-To-Date Earnings Summary
  • Year-To-Date Deductions Summary
  • Master List 13th Month Report

Government Reports

SSS Reports and Submissions

  • SSS Calamity Loan
  • SSS Emergency Loan
  • SSS Salary Loan
  • SSS Loan Detailed Report
  • SSS Loan Summary Report
  • SSS Remittance Printout
  • SSS Remittance Summary
  • SSS Salary Loans Diskette
  • SSS R3 Diskette
  • SSS EPF Diskette
  • SSS NET Monthly
  • Contribution List (MCL)

Philhealth Reports and Submission

  • PHIC Remittance Printout
  • PHIC PPRS Diskette
  • PHIC RF-1 Diskette

Certificates

  • Certificate of Employment
  • Certificate of Employment with Salary Remuneration
  • Certificate of SSS Employee Contribution
  • Certificate of Philhealth Employee Contribution

Pag-IBIG Reports and Submission

  • Pag-IBIG Multi-Purpose Loan
  • Pag-IBIG Housing Loan
  • Pag-IBIG P2-4 Printout
  • Pag-IBIG Remittance Printout
  • Pag-IBIG HUB
  • Pag-IBIG M1-1 Report
  • Pag-IBIG Premium
  • Pag-IBIG Diskette
  • Pag-IBIG Loan Payment Diskette

BIR Reports and Submission

  • Employee 2316 (W2)
  • BIR Alphalist – Terminated Employees
  • BIR Alphalist – No Previous Employer
  • BIR Alphalist – With Previous Employer
  • BIR Alphalist – Minimum Wage Earner
  • Annual Tax Summary
  • BIR Alphalist Diskette
  • Annual Tax Summary with Deductibles
  • YTD Annualized Tax

*and OTHER REPORTS

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